The administration of the Rodrigues Regional Assembly
is through its Secretariat of the Assembly, also referred to as the Office of
the Clerk and which is headed by the Clerk of the Assembly. The latter provides
the Chairperson and Members with secretarial assistance. Above and beyond his
duties of heading the Table inside the Chamber, the Clerk is the custodian of
all documents and records pertaining to the Assembly. He further has to advise
the Chairperson and Members on all matters of procedure. The Standing Orders
and Rules of the Assembly also designate the Clerk and/or his deputy to act as
secretary to Committees of the Assembly.
The Office of the Clerk of the Regional Assembly is
small in size and therefore also amounts, in effect, to the human resource
department of the Assembly. Besides the Clerk as Accounting Officer of the
organization, the office is staffed to perform all the administrative functions
of the organization. This includes the provision of all support services namely
clerical, typing, filing, maintenance of the office accommodation,
transportation, reception, telephone, facsimile and communication systems,
collection and delivery of documents.
Furthermore, the Office of the Clerk disseminates
information on the role and importance of the Regional Assembly for the
inhabitants of Rodrigues to visitors of the Assembly House and also aspires to
deliver same to the inhabitants of Rodrigues themselves in their everyday
environment. This educational function was brought about to raise awareness
amongst the Rodriguan population of the impact of the Regional Parliament on
their day-to-day life.
The Secretariat is also in charge of the
hospitality activities of the Assembly. For instance, it has to cater for the
whole logistics of hosting Members of the Assembly and officers of the Rodrigues
Regional Assembly. The Regional Assembly
being a landmark and most significant institution in the Rodriguan context, it also enjoys exchanges with different local
and international organisations.
The Assembly aspires to deliver maximum training to
its staff, both in-house and elsewhere so as to deliver the best possible
service to all its service users and collaborators. Politicians will come and
go at the Regional Assembly just like in any other Assembly House; however, the
staff remains to serve the government of the day. It is therefore essential
that the staff receives the most appropriate training so as to better assist
the people who are chosen by the population to manage the country on their
behalf.